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Puritas Metal Products is a small business in the manufacturing/machining sector dealing with Government contract suppliers.
We are looking for an energetic candidate for Office Manager/Sales.
Salary: 40k-55k depending on experience and the industry
Benefits: Health, Life, Eye and Dental Insurance
Accounts payable - Enter / Pay Vendor Invoicing
Accounts Receivable - Process Invoices / Receive Payments for Invoices
Sales - Excellent interpersonal skills to actively seek out and engage customer prospects.
The day-to-day operations overseeing administrative tasks, staff management, and office resources. Their role is critical in maintaining efficiency, keeping records organized, and ensuring staff performance.
Coordinating Office Activities: Overseeing daily operations, ensuring all processes run smoothly, from opening to closing the office.
Managing Office Supplies and Equipment: Monitoring inventory, reordering supplies when necessary, and ensuring all equipment is in working condition.
Scheduling and Organizing Meetings: Managing appointments, preparing meeting agendas, taking minutes, and ensuring effective communication between teams.
Record Keeping: Tracking office expenses, maintaining financial records.
Human Resources Support: Liaising with HR to manage onboarding, staff absences, payroll, and compliance with company policies.
Customer Relations: Responding to client inquiries, complaints, and feedback, ensuring high levels of customer satisfaction.
Facilities Management: Ensuring the environment is clean, safe, and equipped for staff needs. This may include organizing repairs, dealing with contractors, and managing office layouts.
Data Protection: Ensuring compliance with data protection regulations and maintaining confidential records securely.
Organization: The ability to prioritize tasks, multitask, and keep track of multiple projects simultaneously.
Time Management: Efficiently managing time and deadlines to ensure the smooth running of office operations.
Communication: Clear verbal and written communication to interact with senior managers, and clients.
Leadership: The ability to delegate tasks and manage a team of office assistants and administrative staff.
Problem-Solving: Quickly addressing issues as they arise, ensuring office operations remain uninterrupted.
Proficiency in Office Management Software: Familiarity with tools as MRP systems, project management software, and Microsoft Office.
HR Knowledge: Understanding HR procedures, including recruitment, onboarding, and employee relations.
Financial Management: Managing budgets and ensuring financial targets are met.
A minimum of 3 years of experience in an administrative or office management role.